Learn 10 effective ways to write e-mail!

The Dhaka Times Desk Email system needs to be changed. It's a bit inefficient to document. The system is built independently where sharing documents is a bit cumbersome and finding old mails from the inbox is almost impossible. Some companies have already abandoned email for official work.

Emails occupy about 25% of our current working day. Most of the day we are stuck to communicate with others. There are a few strategies that can make the email system more effective. Emailing can be limited for a period of time through various applications that will not disrupt work. Regardless of the type of job, good writing skills are essential in today's world of digital communication. And to say that you have to start writing emails in the workplace or for personal use at a very early stage. Here are 10 effective ways to avoid common mistakes and write effective emails.

1. Emailing when you don't need anything

The best way to build a friendly relationship is to find out about something before it is needed. Email does not carry our self-identification. But it can help you build effective relationships before even starting a face-to-face conversation.

2. Remember that the person has a separate entity beyond email

You can't suddenly go to a friend's house at night or order him to his house because we have to maintain certain politeness along the way. It's the same with email, paying attention to the details makes email effective. Begin the email politely and end with good wishes for the recipient.

3. Mail at the right time

Consider timing when sending emails. You wrote a necessary message in the middle of the night and sent it as soon as you wrote it. In that case you have to consider the time. Price emails based on needs and send them accordingly. Don't rush to get a reply as soon as you send an email. Wait until the specified time.

৪. ইমেইলের “প্রতি” অপশন থেকে অন্যদের ইমেইল অ্যাড্রেস মুছে ফেলুন

Having many recipients does not mean that you sent the email and everyone replied. Sending more emails will make your colleagues take them less seriously. This eliminates the need for everyone at your workplace to open and view your email. One email is enough to get desired results.

5. Provide status updates while sending interim messages

Longer delays in highly desired contexts can cause harm. So in that case clarify the recipient about the updated status. You can also inform the recipient about an important project in one line.

6. Don't forget to tell us what you want

The surprising thing is that many senders find it difficult to retrieve their emails because they forget to mention what they want from the recipient. Before writing your message, think carefully about what you want from the recipient.

7. Write in few words

There is a common saying that less is better. Specify exactly what you want. Many writers fill the introduction and conclusion with random words. Avoid it.

8. Take a break from email

You may be spending your entire day checking email. Turn it off for a while or take a break and look elsewhere.

9. Listen to the sender's voice

We can adapt ourselves to the person's behavior while talking to someone. Try doing this in email as well. Email as requested by the sender.

10. Follow good writers

A good way to write effectively is to follow good writers. Be careful with your wording. This will make the email catch the recipient's attention. A good email results in quick responses and motivates individuals or colleagues to take action.

Source: BusinessInsider